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​Vision:

Excellence in providing student services, activities, and counseling programs.

Message:

Providing the best student services, including psychological, educational, and social counseling for Preparatory Year students. To adapt to the university environment and achieve academic goals.

Objectives:

1.      Introducing and guiding students in terms of university studies by preparing, organizing, and implementing three basic programs during each academic year: the orientation program for new students, the advisory program for preparatory year students, and the supervision program that helps students to choose their major.

2.      Distributing students at the beginning of the academic year to academic supervisors from the faculty of the Deanship after verifying that these supervisors are fully aware of the process of advising and guiding students academically, such as: introducing students to the rules and regulations of studying at the university at the beginning of the year, searching for academic defaulters and treating their conditions by guiding them on ways to overcome any study obstacles and problems, and follow-up after that and communicate with them.

3.      Organizing the training courses in the fields of activities that aim at providing students with the necessary knowledge and experience in these fields, in cooperation with specialized bodies from inside and outside the university.

4.      Preparing a periodical report on work, including the achievements and any difficulties or obstacles facing achieving the desired goals and proposals to overcome them and improve and develop the work. This report is submitted to the Vice Dean for Academic Affairs before each semester.

General objective:

The main objective of this department is to provide services to beneficiaries of preparatory year students and supportive studies and follow up the provision of services to them.

Mission:

1. Executing the approved plans and programs.

2. Setting up preparation programs for new students.

3. Establishing basic life skills programs for students in coordination with the Student Skills Development Department at the Deanship of Student and Graduate Affairs.

4. Registering students in cultural and sports activities in coordination with the Activities Department at the Deanship of Student and Graduate Affairs.

5. It receives inquiries and responds to students' questions.

6. It prints out identification letters and statement letters.

7. It follows up on the study progress of preparatory year students and responds to their inquiries in this regard.

8. Keeps students' files and appropriately classifies them.

9. It guides and advises students in coordination with the Student and Graduate Affairs Deanship.

10. It coordinates with the competent colleges to implement strengthening programs.

11. Coordinating with the "Talented Academy" unit to discover gifted students.

12. It informs the Department of Guidance and Counseling at the Deanship of Student and Graduates Affairs about cases of academic failure to be addressed.

13. It helps determine the department's needs for human resources, equipment, and materials and follows up on their provision.

14. It participates in identifying the training needs of the department's employees to nominate them for the appropriate training programs.

15. It prepares periodic reports on the department's activities, achievements, and suggestions for developing its performance.

16. Any other tasks assigned to the department within the limits of its competence.

Head's Message

Praise be to Allah, and blessings and peace be upon His chosen ones.

The preparatory year is considered an essential program in the university. It provides academic services, guidance, and extracurricular activities that contribute to achieving the university's mission by following quality standards and academic accreditation.

The Student Services Division has been interested in assisting students in adapting to university life and creating an environment that supports positive behavior for students through plans based on scientific foundations that are applied by an outstanding work team to achieve the goals of the preparatory year, and to achieve the desired goals of the establishment of the division. It, moreover, purposes to develop and refine the students' personalities by creating a university environment suitable for practicing various activities and providing programs and plans to build their capabilities and raise their level. It also offers the opportunity to fulfill students' desires and practice their multiple hobbies to be adapted and positively integrated into the activities, events and programs offered by the Deanship, for discovering their talents and abilities. This undoubtedly contributes to the development of their behavioral, cognitive, emotional, scientific, and practical performance in a way that reflects on their performance and achieves distinguished academic achievement in accordance with the policy of the Deanship of the preparatory year and supportive studies and the goals of the university's strategic plan.

Allah may bless all 

                                                                                                                                                       Head                                                                                                                               Dr. Tariq Abu Al-Atta Al-Alfi

Faculty Members :

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Vision:

Excellent performance at work to ensure orderly conduct of the educational process, and improvement in its quality.

Mission:

The Unit is committed to contribute to the orderly conduct of the educational process by carrying out the tasks and activities assigned by the management of the Deanship, thus providing a learning environment with a clear vision and high quality standards.

Objectives:

The Unit is dedicated to -

1. Work on maitaining regularity in studies and tests;

2. Raise the standard of assessment of the educational process trough applying quality tests;

3. Provide support and assistance to students in registering for courses, and in dropping and adding courses in case of old students;

4. Coordinate with the academic departments at the Deanship to facilitate better work in the educational process.

Duties of the Schedules and Examinations Unit:

The function of the Unit is to maintain the regulations, procedures and settings related to registration-schedules and the tests and resuts of the students, following the rules and regulations provided in the guidelines given in the list of study and tests for undergraduate system contained in the Higher Education Council for Universities. The functions include:

1. Implementation of the rules and regulations of the executive list of study and tests for undergraduate system contained in the Higher Education Council and universities and regulations;

2. Preparing the academic schedules in coordination with the heads of academic departments at the Deanship, with lecturers from within and outside the Deanship, and with the relevant colleges, by making entries in the system before the beginning of each semester;

3. Distributing students in various classes in the beginning of each semester;

4. Assigning classes to lecturers and, before the end of the second week of each semester informing them of the way to access the system to enter the marks of students;

5. Assigning subjects to the heads of academic departments and to the academic deputies in the Deanship before the end of each week in the third semester;

6. Making arrangements for the final unified tests each semester in coordination with the lecturers and colleges, to determine the place and time, and deciding monitors for each test, and directly following up the tests;

7. Following-up and monitoring the results and getting them approved by the heads of academic departments at the Deanship for final acceptance by the academic deputies, through the system and according to the dates specified for it;

8. Following-up the procedures of modifying students' marks and the 'deferred or pending' grades, like ……, and preparing retests for them during the second week of the semester, in coordination with the lecturers and colleges to deterimine the place and time, and deciding monitors for each test and directly following up the tests;

9. Implementation of the procedural aspects of the equation of materials and approving applications for the study of the visitor-students by the supervisors of the academic departments that recognize and approve the equation or not and check the availability of the rest of the terms of the equation before addressing those sections.

10. Preparing the semester-end report on the work of the unit on the achievements and difficulties/obstacles preventing the achievement of the desired objectives, including proposals to overcome them and improve the work and development, to be presented to the dean before the end of each semester.

Students' Academic Schedule:

• Course schedule for the students is a document which must be adhered to, literally as it is, because it helps the students in registration in their subjects by proving information on all the courses during the semester. The schedule also shows course-codes and classes of the subjects offered, as well as their names and the number of units and the days and timings and places where they are held;

• The minimum number of actual hours (units) that must be recorded in the course schedule is 12 hours, regardless of the student's GPA. The maximum limit of the number of actual hours is 18 hours. The increase in the number of actual hours can be recorded in the course schedule depending on a student's cumulative average;

• Non-freshmen Students need to register for tuition in their schedules by themselves and they must follow steps detailed at the University site "student-mail" which uses 'deletion and addition' property depending on the semester's academic calendar; the student must register during certain period of time. If the student fails to do so for some reasons, s/he must contact his/her college immediately for registration on time.

Each non-freshman student must register for his/her course-schedule during the first week of each semester. The last official date for course schedule registration is the end of the second week of each semester (the end of deletion and addition period);

• New students get their final schedules before the beginning of the academic semester. The freshmen students need not register their schedule by themselves; also, they have no right to change the academic schedule like, delete, add, or change the people of study materials.

Note That: The registration system does not accept a student's degree of any decision not registered in the academic schedule.

Faculty Members :

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Main Objective:

Providing comprehensive technical services to support the hardware and software, ensuring the operation of the computer systems and programs in Deanship, and providing the users with reports, statistics and indicators to support the decision-making process

Tasks:

1.      Implementing adopted plans and programs

2.      Supervising the technical systems related to the Deanship works, continuing to enter and update information, and developing these systems in coordination with the related organizational units

3.      Maintaining Deanship programs and coordinating with the Technical Support Management in IT's general management to guarantee work continuity

4.      Coordinating with the Programmes and Applications Management to develop the Deanship applications and systems

5.      Updating and organizing archives, data, and statistics related to the Deanship activities, saving them, and benefitting from the technical possibilities in processing them

6.      Ensuring the safety of all the technical information equipment, including the computer devices, printers, peripherals, and all connected devices, such as phones, switches, projectors, smartboards, etc.

7.      Documenting the archives of the maintenance and repairing works.

8.      Providing recommendations to buy hardware and software

9.      Providing common assistance to all the Deanship staff and upon request

10.  Documenting the procedures related to maintaining and managing the equipment and portable devices

11.  Participating in identifying needs for the human resources, devices, and equipment and following up on their availability

12.  Participating in identifying staff's training needs to be nominated for suitable training programs

13.  Preparing periodic reports of the unit's activities and accomplishments and giving suggestions for performance development

14.  Any other assigned tasks within a specialization ​

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Vision

To ensure a foolproof quality of programs at the Deanship, capable of achieving continuous development and high acclaim from regional and national bodies and outstanding reputation at international level.

Mission

The Unit is dedicated to assure comprehensive quality in all educational and administrative practices at the Deanship, and ensures the optimum use of all available resources and potentials to raise the standard of education, with the participation of all the employees at the Deanship helping students have qualifications commensurate with standards of quality and academic excellence to pursue higher studies.

 The General Objectives of the Quality Assurance Unit at the Deanship

The Unit is committed to keep a vigilant eye on quality standards in all the work done at the Deanship of Preparatory Year and Supportive Studies. The Unit also makes efforts to get academic accreditation for the Preparatory Year program from the National Commission for Academic Accreditation and Assessment and other bodies, by following certain action plans to check standards of quality, through participation and involvement of all deanship bodies, academic departments, administrative units, technical workers and employees in various departments of the deanship, installations and equipment, through:

1. 1. Overseeing the preparation of plans and requirements to achieve institutional and programmatic accreditation;
2. 2. Suggesting formation of work-teams for project quality assurance and accreditation;
3. 3. Recommending appropriate assessment committees to obtain institutional and programmatic accreditation;
4. 4. Supervising and following-up on the implementation of quality assurance and accreditation, and coordinating the efforts of the project teams;
5. 5. Approving reports of the results of the application periodically;
6. 6. Adopting self-reports for the final adoption of the institutional programs for the Deanship and submitting them for approval;
7. 7. Associating deans of all sections, units and departments to activate the standards of quality in their performance and completion of their self-evaluation processes, thereby contributing to the achievement of academic accreditation for the Deanship;
8. 8. Spreading a culture of quality across the Deanship through issuance of study materials, brochures, flyers, seminars and conducting lectures and workshops;
9. 9. Supervising the realization of the Deanship's mission and objectives in order to improve performance;
10. 10. Seeking the views of senior students in order to improve the performance of the Deanship in light of the standards of quality and academic accreditation;
11. 11. Seeking the views of social institutions benefiting from the output from the Deanship, keeping pace with the needs of the community and achieving the principles of community-participation in the development of these useful outputs.
12. 12. Supervising the preparation of models and specialized programs that require surveys, and conducting measurement and evaluation and providing database and electronic services;
13. 13. Communication and continuous coordination with the Deanship of Quality and accreditation at the University to ask for advice when needed to inform them on the status of the Deanship.
14. 14. Preparing a semester report on the work of the Unit on the achievements and difficulties / obstacles preventing the achievement of the desired objectives, including proposals to overcome them and improve the work. The report is to be presented to the dean before the end of each semester.

A Message from the Head of Quality and development Unit

"In the name of Allah the Merciful" and prayers be upon the master of Prophets and Messengers"

I would like to greet all employees of Northern Border University in general and the teachers, staff members and students of the Deanship of Preparatory Year and Supportive Studies in particular, wishing them all the best.

The Quality Assurance Unit is one of the most contemporary standards in the field of administration, without which it is difficult for any organization or company to maintain its balance and competitiveness in the contemporary business world that became rich of a wide range of quality standards and requirements which assess any company and organization with its peers locally or globally.

Accordingly, the Deanship of Preparatory Year and Supportive Studies at Northern Border University seeks a local and international competition through quality assurance control in the Deanship.

One of the objectives of the Quality Assurance Unit is to ensure the quality of educational and administrative practices at the Deanship of Preparatory Year and Supportive Studies and to move the education process to the best. This purpose can be achieved by developing teachers and administrators, improving the working environment, strengthening the employees' relations and their loyalty to work and reducing work routine procedures in terms of time and cost.

To achieve the objectives of the Quality Assurance Unit, the following principles should be maintained:

1. • Identifying the needs and seeking to achieve them.
2. • Emphasizing on the continuous improvement and development.
3. • Concentrating on prevention rather than treatment.
4. • Focusing on teamwork.
5. • Decision-making based on facts.
6. • Enabling employees of the Deanship to perform well.

In conclusion, I would like to express my sincere thanks to the Dean of Preparatory Year and Supportive Studies Dr. Moqbil bin Salem Al-Enazi, for his unlimited support to benefit and upgrade the Deanship. Moreover, I would like to thank all employees at the Deanship for their sincere efforts and cooperation with the Quality Assurance Unit.

We ask Allah Almighty t​o help us,

 Head of Quality and Development Unit

Dr. Ashraf  Farooq Abu-Baker Mahmoud

Speech of the head of the Unit Video Clip on PY Channel

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Quality Assurance Policy

The Deanship works towards preparing the students for their future specialties through the development of their technical and social abilities. Our programs, in line with the Deanship's strategic development vision, are comprised of courses in English language skills, IT, Basic Sciences, and Personality- development. The Deanship always seeks to follow the standards of high quality in the services provided. To achieve the objective, the Deanship is keen on providing programs and services that enrich the students culturally and intellectually, supported by counseling. Furthermore, the Deanship is ardent to improve the performance of the employees through continuous training, appropriate environment, creative ideas, and effective contributions towards building a management team capable of ensuring effective application of the quality management system in accordance with the specifications of ISO 9001:2008. The Deanship is keen on following up on the administrative, technical and academic programs and regulatory reviewing the quality objectives to ensure the continuity of development of the quality management system.

Proposed Action Plan to Obtain Academic Accreditation from "The National Commission for Academic Accreditation and Assessment":

1. 1) Identifying all the details of the acceptance issue through the "National Commission for Academic Accreditation editions" and other publications of the authority, including:
   1. • The Quality and Accreditation manual in Saudi Arabia.
   2. • Quality Assurance and Accreditation depending on the standards of Higher Education Programs.
   3. ​• Details approval requirements on the accreditation and stages and procedures .
2. 2) Meeting selected faculty members, male/female employees at the Deanship, to discuss the issues on academic accreditation and to assess the current status at the Deanship and compare it with other universities in the Kingdom.
3. 3) Meeting with the Deanship of Quality and Accreditation Officials at the university is an important issue to discuss and inform them about the current situation. This leads to the right steps and the right place, starting operations of quality assurance which ensures continuity to identify the basic elements of the quality assurance plan.
4. 4) The Quality Assurance Unit makes plans and addresses deficiencies in the Preparatory Year program to fulfill approval and accreditation requirements. To begin implementation of the plan, it is presented to the Deanship of Quality and Accreditation to address any gaps, to make sure that it is perfect and foolproof.
5. 5) Communication and continuous coordination with the Deanship of Quality and Accreditation at the University, to ask for advice needed, and to keep them informed through plan implementation stages.
6. 6) If the Deanship satisfies the minimum standards of quality, it presents the achievement plan to the National Assessment and Accreditation Committee for approval to obtain accreditation and complete the implementation of the quality assurance at the same time. If the committee puts any notes, the Quality Assurance Unit makes changes on the basis of these observations to save time and focus on work and efforts to achieve the goal faster and more efficiently.
7. 7) Documentation of all the phases of the project.
8. 8) Follow-up and direct the work in all academic departments and supporting units at the deanship in order to achieve the above goal.

Unit Members: